Explore how our team transformed document management for a public institution with a modern, centralized system.

At Sogody, we replaced a platform that saw limited adoption with a new solution that streamlines document circulation, ensures compliance with legal regulations, and improves overall efficiency. Built from the ground up using Next.js, .NET Core, and MSSQL, this platform offers a robust and flexible foundation. Featuring Elasticsearch for fast document searches, this system is poised to transform how government offices manage their workflows

Previous challenges

One of the main problems with the old system was its reliance on physical document storage and circulation, which caused delays, errors, and shortcomings. Institutions faced challenges with misplaced files and the slow process of searching through paper archives. The lack of modern search features made it hard to find important documents, leading to operational delays. Also, the old system couldn't easily grow or adapt, making it hard for a public institution to use it widely.

Implementation

To tackle these challenges, we developed a new solution using modern technologies like Next.js, .NET Core, and MSSQL, ensuring a scalable and robust system. With Elasticsearch integrated for fast document indexing, users can now quickly locate documents by specific content, significantly reducing search time. The shift to digital workflows eliminated the need for physical storage, cutting costs and increasing sustainability. By focusing on compliance, we ensured the system met all legal requirements, providing a public institution with a secure and fully compliant document management platform that boosts operational efficiency and transparency.

Transformative Results

The new document management platform is making it easier to use in a public institution.It can now access, share, and manage documents more easily, which reduces delays and mistakes from handling papers manually. By going fully digital, the system improves responsibility, data accuracy, and openness. The improved search features save time when finding documents, and getting rid of physical storage saves resources. This solution will keep improving efficiency and transparency in the future.